LYNBROOK AND KONICA MINOLTA PROVIDE A LEADING ENGINEERING HARDWARE SUPPLIER WITH A RAPID AND HIGHLY ACCURATE AUTOMATED INVOICE HANDLING SOLUTION SAVING IT CONSIDERABLE TIME AND MONEY
A Northwest England-basedengineering supplier with 30 branches nationwide was looking for a suitable automated solution to reliably, quickly, and easily process and file more than 5,000 invoices each month. To address these needs, the engineering hardware supplier turned to Professional Managed Print and Document Solutions specialist Lynbrook and manufacturer Konica Minolta to find the right solution.
The engineering hardware supplier receives more than 5,000 invoices each month as a mixture of both hard copies and by email. Each invoice is received into one of their 30 branches nationwide and then forwarded to the company’s head office for processing. To ensure the invoice is handled correctly, each one requires key information such as the Supplier Name, Branch, PO Number and Date.
The engineering hardware supplier invited Lynbrook to study its existing process to identify areas where productivity improvements could be made. Across all branches and the Head Office it was estimated over 100 hours per month were spent preparing invoices. Lynbrook reviewed each sample invoice provided and in collaborative partnership with Konica Minolta Business Solutions (UK) Ltd designed a system that would fully automate the process and automatically deliver each document to the respective Accounts Clerk for processing.
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