YSoft SafeQ


Effective document capture with efficient scan workflows


As a comprehensive solution and efficient platform, the YSoft SafeQ Workflow Suite provides the capability to implement document capture solutions to make information widely available for any business purpose, and yet ensures security and transparency, compliance and enhanced competitiveness. YSoft SafeQ utilises sophisticated technology for the capture and processing of digital content. And with its managed workflows, the suite helps eliminate the complexity of scanning for both administrators and users, turning digital workflows into the productivity enhancement that enterprises expect.


YSoft SafeQ workflow

Key Features

Key Features

Central user and role management

  • Centralised user management
  • Permission templates
  • Centralised authentication management

Cost assignment and chargeback

  • Print accounting and monitoring
  • Automatic tracking
  • Tracking of third-party devices
  • Individual price calculation
  • Flexible cost allocation
  • Monitoring of local printers

Budget and quota management

  • Cash desk reload
  • Self-service reload
  • Credit card reload

Detailed output and cost reporting

  • Web reports
  • Management reports
  • Export of report results
  • Automated reporting

Print queue management

  • Multi-location printing
  • Client-based print roaming
  • Central management of print queues and settings
  • Mobile printing
  • Secure print release
  • Storage management
  • Print preview
  • Favourite jobs
  • Load balancing and failover

Print policies and rules

  • Colour print control
  • Application-based printing
  • Green print policies
  • Easy rule creation
  • Automatic user notification

Document capture

  • MFP embedded capturing
  • Secure MFP access
  • Limitation of scanning options

Document distribution

  • Browse folders
  • Delivery options
  • One-click secure scanning
  • External connectors

Document processing

  • Barcode recognition
  • Reliable OCR text recognition
  • Image improvement
  • Highlight text naming

Additional feature: Reporting

  • Predefined or custom management reports
  • Executive and green reports
  • Central reporting available for long term trend analysis

Print security

  • Administrator-controlled user access
  • Secure print-job release
  • Follow-me printing

Device access control

  • Authentication by ID card
  • Authentication via PIN
  • Authentication via username and password

Document security

  • Secure access to personal documents
  • Document encryption

YSoft SafeQ

YSoft SafeQ

Document capture

  • MFP embedded capturing
  • Secure MFP access
  • Limitation of scanning options

Document distribution

  • Browse folders
  • Delivery options
  • One-click secure scanning
  • External connectors

Document processing

  • Barcode recognition
  • Reliable OCR text recognition
  • Image improvement
  • Highlight text naming

Additional feature: Reporting

  • Predefined or custom management reports
  • Executive and green reports
  • Central reporting available for long term trend analysis