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Providing visibility and cost savings across their print fleet
The Trust conducted a robust competitive tender process, inviting four suppliers on the Crown Commercial Service (CCS) national public sector RM3781 framework agreement to submit a proposal. The Trust engaged with Konica Minolta’s Optimised Print Services (OPS) Business Consultants to provide transparency into its entire print estate, and identify how it could improve day-to-day tasks to become more proficient and reduce costs.
With their legacy print contract coming to an end, the Southport & Ormskirk NHS Trust wanted to review their entire print infrastructure. They wanted a greater understanding of device location, usage and running costs.
A comprehensive audit was carried to understand:
the number of devices
user work requirements
Following the audit, we provided a comprehensive overview of improvements, opportunities and savings. The audit helped with determining device utilisation, rationalisation and optimisation.
The new solution reduced the number of devices from 365 to 183, whilst delivering greater support and functionalist. With only 4 different models instead of 65, time spent on fleet maintenance was reduced. Automated toner replenishment also helped save administration time and money. The inclusion of RightFax, a digital faxing software, provides a quicker, easier and more cost-effective alternative to traditional fax technology. It will also help toward minimising the risk of any potential GDPR breaches in the future.
Before Konica Minolta's solution was in place, the Trust was unable to accurately assess their print costs. They couldn't determine accurate volumes and baseline costs. They now anticipate a £600k saving over their 5-year contract. In addition, the Trust anticipates a 37% reduction in C02 emissions compared to their legacy fleet.
The solution has improved our printing resilience, by replacing all printers within the fleet and implementing a digital fixing solution. Konica Minolta's approach throughout the auditing process, tailoring the solution, allowed us to deliver what was required.
Chris J. Evans
System Developer, Southport & Ormskirk Hospital NHS Trust
Infrastructure Management Services
Your IT function is under pressure to innovate more, support data-driven decision making and become a trusted partner to the business. But your resources are too focused on essential everyday processes (like availability, performance and endpoint protection), to turn attention to valued-add activities. It's time to rethink your IT infrastructure management.