Derby City Council

Derby City Council

Derby City Council

Reducing print costs with a managed print solution

In 2012, Derby City Council tendered for a new print contract through the RM1599 framework. Which they awarded to us. We helped implement a managed document print solution - DocuPRO. This would link all their devices to reduce print expenditure.


Industry

Public Sector

Solution

Managed Print Solutions

Challenge

Initially after award the Council went through a proof of concept with the DocuPRO solution/products and all were extremely pleased with the outcome. The installation of the equipment was particularly challenging because Derby City Council was refurbishing its Council House with 1400 staff moving into the building from November 2012. The contract was awarded in July 2012 and this left a very short amount of time to pull the project together and order the necessary equipment. There were also numerous unplanned delays to the installation schedule.

Solution

The whole MPS process was handled in an extremely professional manner by Konica Minolta East. The key reasons for winning this tender was their well-structured tender, the quality of their referrals in Managed Print Services and their competitive price. An important consideration to Derby City Council was that all of the services were supplied direct from Konica Minolta Business Solutions (East) Ltd. No third parties were involved.

Some of the benefits the council expects to achieve include:

  • improved speed and turn-around times

  • improved print quality (mono and colour)

  • a professional finish closer to what a commercial print would provide

  • a more cost-effective way of working.

  • the ability to move print work in-house at a lower cost and with complete control over quality and finish

 

quotation marks

I am delighted with the cooperation and assistance that we have received from Konica Minolta. The council’s return into its state of the art refurbished building was a huge challenge for all of my team. It could not have been achieved without the excellent support that the Konica Minolta staff provided to us.

Colin Lawrence

Document Management Centre Management, Derby City Council

Business Process Management

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Managing your content and information is a necessity if you want to remain productive. But for you to have greater visibility, control and efficiency, it's vital that the information is available in the right context, anywhere and anytime.

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