Academy schools today face rising administrative burdens—from managing enrolment, timetabling to safeguarding data and maintaining compliance. With teachers and senior leaders spending up to 61% of their week on admin tasks1, streamlining processes is no longer optional.
We’ve put together this blog to identify some of the key ways print automation can help cut administrative tasks and boost efficiency.
1. Slash Admin Time with Automation
Cloud-based tools and print automation transform workflows. For example:
Legacy manual systems slow down reporting—teachers can spend over 4.4 hours weekly2 preparing data. Automating these reports removes that burden.
Reports have suggested that schools who complete over 25,000 forms per year are thought to waste around approximately 6,000+ admin hours annually. By automating this process schools could reduce that figure significantly.
2. Empower Staff with Cloud Flexibility
Cloud print management (e.g. PaperCut Hive) gives staff secure access from any device—eliminating reliance on outdated print servers. Staff can send jobs from tablets or smartphones and release prints securely. This supports mobile working and onsite flexibility.
4. Free Up Time for What Matters
By automating timetables, communications, and report handling—such as absence notifications or behaviour alerts—schools can focus on what matters, education. Studies suggest that by automating escalations and reports saves staff around 12 hours weekly2.
5. Simplify Monitoring & Safeguarding
Digital workflows and print tracking tools like PaperCut allow schools to audit every print job. Secure print release helps safeguard sensitive data and comply with sector standards like GDPR without burdening IT.
How Konica Minolta Helps
At Konica Minolta, we specialise in tailored print automation and cloud-based tools for academy schools. Our expertise includes:
Automated workflows: Capture, classify, and route documents without manual input—reducing bottlenecks.
Cloud print solutions: Centralised management of print queues, toner use and device health.
Secure printing: Controlled access via user authentication and encrypted print release.
Seamless integration: Tools like AccurioPro Flux and PaperCut link desktop to inplant print rooms.
By providing bestinclass print automation and cloud services, we help academies reclaim admin time—so teachers, leaders, and support staff can focus on student success.
If you're ready to reduce admin burden and refocus resources on teaching, Konica Minolta is here to support you with proven, scalable solutions. Get in touch to learn how our expertise and technology empower academy schools to thrive.
Sources:
1 61% of school leaders report spending too much time on administrative tasks
https://www.twinkl.co.uk/news/how-can-artificial-intelligence-ai-lighten-the-load-for-educators
2 3 ways school automation can save staff hours each week
https://arbor-education.com/blog-3-ways-school-automation-can-save-staff-hours-each-week