The City of London's legacy print contract was on a traditional 'rent and usage in arrears' model. The ICT Commercial Lead, Rajiv wanted to move to a pricing model based on actual print usage, to reduce costs.They wanted to replace their ageing multi-functional devices (MFDs) across all their facilities. They wanted a solution that allows them to track print volumes and act on changes in device usage.
The Corporation conducted a competitive tender, under the Crown Commercial Service Framework. We scored the highest on quality and price and retaining the contract.
Konica Minolta provided a 350 fleet of mono and colour devices across 80 buildings. A new print policy was put in place streamlining the fleet, ensuring the right machine was in the right location.
Following the adoption of a new managed print solution, the City of London was able to reduce their print costs by half. It's now easier for them to track print use; identify and accommodate individual departments' print needs. The estimated cost savings from this are predicted to be £2.5 million over the initial 5-year contract.
Konica Minolta is continuing to work with the Corporation to identify other areas for service improvement. The City of London has already decided to replace the machines in their print room.
"Konica Minolta provided a commitment to delivery and showed a strong intention to work with us on improving end-to-end delivery. The relationship also provides scope for innovation, such as digital mail and other print services, in addition to the MFDs."
Rajiv Rathod, Commercial Contract Manager
City of London